typical WSF IC/CI 3 day Meeting agenda with "horizontal structure"

constraints

reflect the will of IC to operate horizontally as a group , notwithstanding the great diferences of availablility and contribution that may exist among its individual members
allow each the old an new functionnal and structuralgroups to meet –
give a time slot in plenary to each structural group (15 mn to 2 hours depending the case) - (strcutural groups are replacing liaison group and some task of office )
give time to assemble in parallel of the meeting a contribution booklet V1 including review of contributive status of IC members and review of contributive groups where they cooperate on wsf process facilitating tasks with non IC members
time is the vertical dimension of the table
column are showing agenda of each stucturual group before during and after meeting the rose column is for all functionnal review groups which are former "commissions" ( communication contents expansion methodology strategy...)
yellow cells on the first column are the agenda slots which are prepared and facilitated by structural groups
white cells on the first column are the agenda slots prepared and facilitated by functionnal review groups
pink lines are moment of split in Funtional review groups on day 1 evening for old groups, and day 2 ( two slots) for new groups - this is among the 2 main "added value time for ic as WSF facilitation body (conceptual planning) "
yellow lines are moment of split in Structural groups on day 1 evening for old groups and afternoon of day 2 for new stuctural groups
yellow slot contribution review held morning of day 3 allow is to see how concretely iC members get engaged in the "contributive groups" they have defined during the functionnal review meetings, and adress cross functionnal redundancies overlaps holes etc. this is among the 2 main "added value time for ic as WSF facilitation body (practical involvement) "

plenary meeting	Who is in charge	functional review groups	Contribution review 2H	Decision review 45mn	Permanence and Evaluation group 15mn	Extension group 15mn	Membership review 1H	Ressource review 30mn	LOC local ic meeting organizing committee
On line preparation	Agenda		contribution	Decision	Evaluation	Extension	Membership	ressource	LOC
One month before meeting	Propose agenda - define facilitators for plenaries - coordinate with structural groups	strategy group launches discussion on line see how booklet V2 from last meeting has been implemented by inner and contributive working groups	Circulation of announcement sheets Start Assemble booklet V1 before the meting with announcement s on line	Follow up of decisions made in last meeting	Check how people in and out IC feel about the way it is going	Checking conditions with LOC– creating the chatroom Communicating extended participant list to membeship group	Checking situation with groups on line – publishing in lists and out lists	Collecting problems needs offers	Material preparation Location Accommodation Interpretation Solidarity fund ( with expansion fuctionnal group ?? Extension preparation clarifiy what is possible airport to location logistics
Day 1	Agenda		contribution	Decision	Evaluation	Extension	Membership	ressource	LOC
10h( Start – agenda session 30mn	Agenda group		Exposition of announcements -collection of feedbacks			Organizing to extend plenary	Publishing IC in and out list for organization and independent		extension & Interpretation
Report to IC of how it went since last meeting 15mn	Evaluation and decision				Report to IC of how IC went since last meeting
11h General situation discussion 2h	Strategy group	facilitation
	13h Lunch break
15h candidacies to IC org & presented independents	Membership group		Organize to perform tasks during meting run the mutual evaluaton and booklet feedback from functional groups				Collecting feedbacks		Helping Extension of parallel groupmeetings
15h15 Specific focus on next wsf event build up 2h/ functional focus - pb raised will be seen In functional group meeting	Methodology & dialogic &	facilitation				Organizing to extend some group meetings	Collecting next cycle groups membership and forming groups		Helping Extension of parallel groupmeetings
split in S-groups	17h Old structural group meeting time1h who is staying for next round – what is the balance of each functional group since last meeting Getting around and checking
split in F-groups	18 h 8 Old Functional group meetings 1h – who is staying for the next round/cycle - recommendations for new group – not a time for finalizing last minute tasks
evening work	19h Evening Time for lunch and Ad hoc inner or finalizing mixed contributive working groups Meeting with local organization? ( observers) - contribution group has work to do
Day 2	Agenda		contribution	Decision	Evaluation	Extension	Membership	ressource	LOC
10h Specific discussion on overall process situation 1h	Expansion &- content & organizing & outreach &expansion	facilitation transition meeting	Exposition of announcements -collection of feedbacks			Organizing to extend some group meetings	Collecting next cycle groups membership and forming groups	Publishing needs – collecting offers	Helping Extension of parallel groupmeetings
split in F-groups	11h new Functional review group meetings 2h - Methodology - content expansion - comment on booklet V1 - share /agglutinate current contributions in inner groups and mixed contributive groups- propose new contributive groups
	13h Lunch break
split in F-groups	15h New Functional review group meetings 2h- Participating – organizing – media - outreach share /agglutinate current contributions in inner groups and mixed contributive groups- propose new groups
17h Extended participation report 15mn	Extension group		Exposition of announcements -collection of feedbacks to booklet V1			faciilitating		Publishing needs – collecting offers	Helping Extension of parallel groupmeetings
17h15 Old Membership group report 30mn Decision in and out	Membership group	check that new functional group membership is ok					Facilitating Pointing problems	Publishing needs – collecting offers
18h Resource group report 30mn	Resource group	check that new functional group get appropriate support				Organizing dispatchin to extend some group meetings with help LOC		Facilitating
split in S-groups 18h30 New composition of structural Structural group meeting	New agenda group meeting		Preparation of Day3 session - assembling booklet	Preparation of Day3 session	Getting around and checking meeting other groups		Listing problems to be solved on line - with decision	Listing problems to be solved on line
evening work in S groups	19h30 Evening Time for lunch and Ad hoc inner working groups and staring as outcome of contributive working groups as outcome of reviews Meeting with local organization? ( observers)
Day 3	Agenda		contribution	Decision	Evaluation	Extension	Membership	ressource	loc
10h -presentation of contributive member status and contribution booklet V1 2h choice of 1 or 2 functional focus	Contribution review group – selection of functional slot		Facilitating list of involvement in contributive groups
12h Specific focus on specific functional selected subject 1h	Functional group	facilitate the focus
	13h Lunch break
14h Decision review 45mn 15h	Decision review group	check that decisions linked to functional reviews are properly formulated		Facilitating					Back to airport logistics Contact with New loc group
Specific focus on specific subject 1h
16hNext ic meeting location 1H end of meeting
start of some contributive gourps before airport 1h
After the meeting	Agenda		contribution	Decision	Evaluation	Extension	Membership	ressource	loc
	Prepare and update a next meeting planning with LOC and functional + structural roups	digest booklet V1 into booklet V2 by functional group	Publish the various updated booklet V2 seen by functional group	See that decisions are owned and worked on	Collect feelings about IC meeting	Convey the experience and achievement of last meeting extension to the next LOC	Stay alert to staff groups that have no quorum	Stay aler to staff groups where prmised resources are	Get the experience of previous LOCs with help of agenda ? group

this is version 1 of this draft document

CIfutur (Tunis 4/13 > Casa 12/13)

OpenFSM

cifuturG2 body meeting typical agenda

typical WSF IC/CI 3 day Meeting agenda with "horizontal structure"

10h Specific discussion on overall process situation

1h

split in S-groups

12h Specific focus on specific functional selected subject 1h