2010 WORLD SOCIAL FORUM PROJECT

Communication Commission
                                MEMORY AND DOCUMENTATION GROUP

ACTIVITY DESCRIPTION   
Com Com Working group(s)   [see Com Com Groups: http://openfsm.net/projects/communication-commission/project-home ]	MEMORY AND DOCUMENTATION 	
Reference person(s)  	Bettina, Norma	
Core team (list people)	people to facilitate the following actions	
Organisation managing budget		
Past experience in WSF communication activities	Experiences present in this group : ESF2008 documentation group, GDA2008 documentation attempts, WSF2007 memory group, WSF2006 Bamako ASF video memory project, proposal group in WSF 2005, ESF2003 memory group, early WSF memory group	
Other organisations involved	
POSSIBLY INVOLVING: 
WSFTV ( Focus puller)
CIRANDA
WSF LIBRARY project (NIGD) 
MUSEO DE PESSOA (verifiing with Sergio Miletto)
FORUM RADIO  (Amarc) 
( Caritas France) 
OTHER ORGANIZATIONS THAT EXPRESSED INTEREST IN MEMORY AND DOCUMENTATION AT THE RABAT IC MEETINGS  	
List the main activities   (Both funded and contributed voluntarily or by otherwise paid staff) 	1) create an organized database and /or searching engine for all different types of memory material (audio,video, text+foto) that currently exists and make it available thorough the existing websites ( forumsocialmundial, wsftv, froumradio, openfsm.net, ciranda) *
2) develop a common system for classification and catalogization organize the catalogation system , using as one important reference the taxonomies used in wsf process / events such as the 11 objectives in WSF 2005 2007 2009, the 100 keywords and other sets of themes used in other events. 3) Contacting and mobilizing groups and organizations and event organizing committes, reach all possible contact available within the ‘WSF universe’, including the list of interested organizations collected in Rabat, in order to: 
 - promote the new common database/or search /feed  system and plural classification system, 
- map existing possible scattered material  produced by different entities and catalogue it
- stimulate participation in the ‘WSF Memory and Documentation community’. This involves mobilizing entities to participate in gathering of existing material as well as in the documentation of future events** 
4) Collect and catalogue existing material, where possible digitizing non-digital format and making these available online 
5) Explore further sources of funding to ensure the future sustainability of WSF memory and documentation work

*It is possible to set up a portal that will be used to collect and make searchable the contents residing on other portals that are supported by application of any technologies, as long as they are able to export to RSS or ATOM ( most portals are capable).
The portal will be equipped with a very simple interface and accessible without authentication. 
The interface will present only the disclaimer of the portal and a search form (ei: google). 
The search results will be presented to the User, after sending the request, in the form of a list of content marked with the title, date and a brief description. The title will be clickable. By clicking on it, the user will be routed directly to the place where resides the news. 

Populating shared content: 
The portal will allow the registration of the providers responsible for all the portals that will participate to this aggregation of  contents. 
Once registered, the provider will have a simple form that will serve to indicate the location of its Feed (ei: http://nomedomini/sezione/RSS)
Eventually the provider will have another form to indicate where the authorship and purpose of its portal. 

Another feature of the portal will be to allow the embed of its search form into portals that join it. 
Further development could also be that of showing recent content of the joining portals  into the portal HUB automatically.
**memory groups can be stimulated preferably inside the organising comittee or outside depending the context; and offer collective protocols to all participants in an event, displayed and promoted in the event site interface  ( this part will  be also sitmulated from the group “participation and internal communication”)

Work funded by wsf comcom budget: describe n. people / time / period; related costs / overhead 	2 web technicians to fulfill point 1 - 12 month
3-4 people ( one is also coordinator and one for each media) to fulfill the other points - 12 month	
Contribution by the Organisation (in terms of volunteer work, expenses not covered by the budget, etc.)	personal competence, experience, and contacts 
Working group to include event organizers and act to promote memory facet in their event website
	
Expected results (describe n. of people/organisations involved,  n. of  targets reached, n. of outputs of the activity, other evaluation parameters)	1) directory of past 10 years of text/audio/video material available to people
2) development a proper system on internet to consult common database  or to display links to existing websites where memory elements will be 
3) creation of map-list of collaborative groups throughout the wsf universe for producing and collecting memory material, 

Website (if specific for activity)	FORUM SOCIAL MUNDIAL
WSFTV
CIRANDA
FORUM RADIO
OPENFSM.NET WSFPROCESS.net ( memory of wsf 2007) 
Past and future EVENT/PROCESS SITES 
OTHERS
all that connect to same portal system, see above *	
Person(s) in charge of website development and management [name and email]	Mediatria, as a leader in a free software project politically and technically located in wsf software support community 	
 
 Note: Overhead costs do not include: infrastructural and main equipment costs, travel expenses other than for facilitators (1 per working group), registration fees of people/organisations/activities at the WSF.  Telephone costs may be covered for events up to a maximum of: 200 euro / month.

General Information
  1. Name and Address (telephone, fax, etc.) of Organisation  
 2. Name and Email address of person in charge of final reports     3. Brief description of the items and total budget being requested. Please use the form below and include a separate page with the proposal (add lines if needed).

  ACTIVITY BUDGET

ITEM	COST	
1) create an organized database and /or searching engine for all different types of memory material (audio,video, text+foto) that currently exists and make it available thorough the existing websites ( forumsocialmundial, wsftv, froumradio, openfsm.net, ciranda) *
 	technicians that develop the available database in order to be able to pick up the searched material from the  different websites 

Euro 5000 – 	
2) develop a common system for classification and catalogization with possibility of plural simultaneous taxonomy taggings maintained by different memory groups		
3) Contacting and mobilizing groups and organizations within the ‘WSF universe’, including the list of interested organizations collected in Rabat, in order to: 
- promote the new common database and classification system, 
- map existing scattered material belonging to different entities
- stimulate participation in the ‘WSF Memory and Documentation community’. This involves mobilizing entities to participate in gathering of existing material as well as in the documentation of future events
4) Collect and catalogue existing material, where possible digitizing non-digital format and making these available online 	one person for audio 
one for video,
one for text+foto
one of the above also with function of coordinator
16000 euro incl. overall expences

5) Explore further sources of funding to ensure the future sustainability of WSF memory and documentation work 	eventually one more person to fullfill this task
2000 euro incl. telephone expences	
		
6) technical expences (cassettes, Hard disk,server cost ecc)	3000 euro	

TOTAL	26.000 Euro tax not included	
Contribution by organisation		

 4. Name and address, telephone, etc. of the bank to which funds should be transferred    5. Bank Account information – (SWIFT and IBAN numbers)
  
 Signature and Title					Date of Submission