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HYDERABAD  JULY 9th  ORGANIZING MEETINGs NOTES

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[11:02:48] Pierre (France) : hello

[11:50:11] Tej (hyderabad): Hello

[11:50:24] Anju (hyderabad): the meeting is commencing

[11:50:34] Pierre (France) : ok,: is it possible to have an audio access, as we are no many people connected :-) this will be complementary to the notes and photos

[11:51:35] Anju (hyderabad): sure we can have a call, but cannot promise how clear it is going to be

[11:51:59] Pierre (France) : yes i know :-)

[11:52:09] Anju (hyderabad): we are waiting for another 10 mins

[11:52:29] Pierre (France) : ok btw i just registered in the WSFindia website

[11:53:59] Anju (hyderabad): thanks for registration

[11:56:26] Pierre (France) : 

1/ as participant  ( remote !)  

2/ as activity proponent could be through Skype audio video  to share experience of extension dynamics in WSF process as a tool  for democracy diversity dignity  

http://openfsm.net/projects/extensionfsm2016/project-home 

3/ as remote volunteer ( to help about making some activities accessible to remote participation)

 [12:02:16] Anju (hyderabad): a round of introductions is going on, i will keep updating the minutes as and when conversations go on

[12:03:11] Pierre (France) : sure  - you might mention me  somehow :-) as a remote participant / volunteer   how many people are there ? and yes your minutes notes are very welcome

 [12:03:51] Tej (hyderabad): There are 20 people so far. People are still. Coming. Everyone is introducing themselves .Sajaya.k is updating.

VENUES

.venue details is being discussed

Opening Plenary on 31 July @ RTC Kalyana Mandapam, Baghlingampalli; Hyderabad @ 10 am

Workshops and other events: Dr. B R AMBEDKAR COLLEGE, BAGHLINGAMPALLI, 

Closing Plenary on People's Movements on 1st August 2.30pm : Sundariya Vigyana Kendra, Baghlingampalli

cultural programmes venue is yet to be sorted out,

 some student speakers were invited, some have agreed, some are yet to confirm

ACCOMODATION

mai and don bosco were consulted for accommodation .Logistics discussion is being undertaken

Monfort Social Institute

Don Bosco as accommodation venue

INTERNET

[12:13:40] Pierre (France) : LOGISTICAL QUESTION is there internet in some parts  the venue ? ambedkar college  and  Venue : RTC Kalabhavan  Sundarrayya Vignana Kendram

[12:14:25] Anju (hyderabad): No internet is provided in the venue we can think of a temporary internet connection

[12:15:29] Pierre (France) : thanks that would be good at experimental scale  eg 1 or 2 rooms

STALLS

 [12:15:20] Anju (hyderabad): we can keep book stalls, organic food stalls etc need to figure out how to organise the space better corridors can be used for book stalls, exhibitions etc

Tej (hyderabad)  Sajaya is explaining the map of ambedkar college

RESHUFFLING SELF ORGANIZED ACTIVITIES SESSIONS ?

On Sunday there is no problem going ahead with sessions

but on Monday, since the college students will be there, they suggest that we should organise speakers who can address student for their exposure et al

the number of sessions might also reduce on Monday since people who come to the social forum people come with their drums, costumes et al, n there is no way to control it

[12:18:03] Pierre (France) : why no activity on Saturday rather than Monday , is there a reason for not placing the event on 30th july ?

 [12:19:15] Anju (hyderabad): the reason for the event no happening on Saturday was due to the unavailability of the venue for the inaugural plenary we could get the venue only on 31st which is why we had to make this shift.

[12:20:24] Pierre (France) : you mean  Venue : RTC Kalabhavan? was not available on Saturday

 [12:20:43] Anju (hyderabad): yes it was not available on Saturday

[12:23:32] Pierre (France) : it might have been possible to start  self organised activities on Saturday before the inaugural session

 [12:24:44] Anju (hyderabad): :) meena is also suggesting the same

[12:29:19] Pierre (France) : a cultural session in the Saturday evening might be more popular than on Monday night and make the link with Sunday

[12:32:56] Anju (hyderabad): on Monday, cultural programme is not allowed in Monday at ambedkar

[12:33:27] Pierre (France) : so on Saturday evening it might make more sense

[12:33:37] Anju (hyderabad): proposal to organise cultural programmes on Sunday

[12:34:13] Pierre (France) : in the program http://www.WSFindia.org/content/event there are two cultural sessions that is why i was suggesting to shift the Monday session to Saturday and keep the Sunday as is

MARCH 

[12:30:41] Anju (hyderabad): people can march from Ambedkar college to SVK

we can inform police 

ACCOMODATION

[12:35:09] Anju (hyderabad): A list of hotels is being prepared which will be put up on the website

3 ranges of the options for accommodation is being provided for

[12:36:27] Tej (hyderabad): Montfort can also provide accommodation They have rooms And dormitory They have for around 70 people

[12:41:01] Anju (hyderabad): we book accommodation only for the speakers all details of the hotel options will be uploaded on the website along with rates We will make a list of hotels and other accommodation in the website as soon as we get the list from the logistics committee, we can upload on the website

VOLUNTEERS

 [12:46:21] Anju (hyderabad): need volunteers for preparatory work

[12:46:57] Tej (hyderabad): We will get volunteers from ambedkar college

orient the students for volunteers? volunteers can be awarded volunteers certificate

bharat scouts and guides  can be good volunteers? They are disciplined

Amanvedika can provide 15 volunteers

NSS students can also provide volunteers

Kommireddy Ramulu will contact bharat scouts n guides

Law college – NSS

[12:52:40] Tej (hyderabad): Organisations can take up tasks

20th July - Law college - basherbagh - training for volunteers

ambedkar college students can also participate in the training

MATERIAL STANDARDS

[12:56:36] Anju (hyderabad): No Plastic No plastic carry bags, request people to carry the water bottles? recycle the bottles? zero waste strategy

Ground rules for the Zero Waste and Zero Plastic Strategy will be finalised by 20th

We should mention in the website that we are plastic free,  zero waste

MEDIA [13:01:23] Tej (hyderabad): Media committee

Now coming onto the Media and Communication committee

A team will go to meet the editors

Arrange the room for the media person at the venue

Press conference also should be arranged after meeting the editors

Media partnerships can be explored

Terms and conditions will be created before signing up

Suggestions for NO for partnerships from Media

its a conceptual issue

WEBSITE

[13:10:00] Anju (hyderabad): WEbsite is up

it is being showed to the group

[13:10:33] Pierre (France) :  SUGGESTION1 about website is ti possible to "see" the proposals for self organized activities ( parallel sessions)

[13:11:47] Anju (hyderabad): yes, that’s a good idea we will try and put them up

[13:12:11] Pierre (France) : yes this makes the website lively and attractive you might still be able to take activities out of display after a while if the secretariat thinks their content is not appropriate  but the dynamic display is a good option

[13:12:49] Anju (hyderabad): yes, its work in progress

: 

[13:14:26] Pierre (France) : :  SUGGESTION2 in the registration forms i have not seen any mention about agreeing  the WSF charter of principles

[13:14:53] Anju (hyderabad): ok. we will add that tab. thanks for this

[13:15:48] Pierre (France) : i suggest to add this statement  for the event registration  tick box  : " our organisation considers itself a participating instance in the WSF process as described in the WSF charter of principles ( link)"

[13:16:43] Anju (hyderabad): sure will do

[13:18:24] Pierre (France) :  :  SUGGESTION3 about the event registration - http://www.WSFindia.org/content/register-self-managed-activity   maybe could add a section  not " description of the activity"  (with a limited size text)    there is only  topic  which may be understood as "title"

[14:17:27] Pierre (France) : (am available at noon India time any day to comment on the suggestions made by written during this meeting  - about  the website ,  a room with internet  and the possibility for teleconferences with Montreal  )

[14:17:48] Anju (hyderabad): sure

FINANCING

[13:13:53] Anju (hyderabad): Donations - individual - 200, 500, 1000

organisations will have to pay 5000 for the parallel sessions

registration fees  for individuals - 100 rs

 [13:22:19] Anju (hyderabad): something will be given to persons who have registered that will be decided by the logistics team leaflet has to be put up on the website

VISIBLITY OF INDIA IN WSF 2016

[13:28:29] Pierre (France) : about the visibility of India in the WSF 2016 website

so far there are 4 organisations visible in the website  https://fsm2016.org/en/pays/in/  

it might be relevant that organizations in the local committee make a presence on the WSF website

http://www.WSFindia.org/content/about-us  page

[13:30:30] Anju (hyderabad): we have already informed them about the international webSite

[13:30:50] Pierre (France) : this would mulitply by 5 the presence of Indian  organizations

[13:31:00] Anju (hyderabad): ok

TELECONFERENCES WITH MONTREAL

[13:31:37] Pierre (France) : also it is possible for the organizations to "book" teleconferences with Montréal  held 10 12 august  ten days after the DDD event : we have rooms prepared for that: in Montreal

http://openfsm.net/projects/extensionfsm2016/extension16-telecentre-activites-teleconferences-montreal

: a form will be circulated in the coming days about this

i can comment the téléconférences proposal

PROGRAM

[13:25:26] Anju (hyderabad): Program committee aspects are being discussed

now a list of suggestive/ indicative but not limited to topics for parallel sessions is being read out

this will also be uploaded on the website'

Suggestions for other topics - urbanism, hand loom workers, unions struggles, recent terrorists activist , peace education, terrorism, caste based discrimination and social exclusion

MARCH

[13:35:13] Anju (hyderabad): candle march in memory of rohith vemula in the evening

THEMATICS 

[13:35:25] Pierre (France) : these are the suggested thematics for DDD event that will be displayed on the website  they echo somehow the thematic axes in Montreal https://fsm2016.org/en/sinformer/axes-thematiques-2016/

[13:35:42] Anju (hyderabad): this will be done by Anjaneyulu, radhika vemula will also participate

requesting people to go to the website and register

[13:44:49] Tej (hyderabad): The speakers will be decided by all India. Wsf members

[13:48:41] Anju (hyderabad): the second plenary list will be decided with all India group, suggestions are being taken up from the group

Local telangana people can be there for Inaugral rama melkote and kodandram for inauguration? bezewada wilson

OUTREACH 

[13:58:05] Tej (hyderabad): Mobilisation comiittee

 We should reach out to local civil society groups

Personally go out and meet them

mails and messages have been sent out already, will keep updating them

We need to mobilise

For parallel workshops

in every state we need people to mobilise

the process is very important

We should encourage people to come together and hold workshops.

Sector wise mobilization

Undertake sector responsibility

need more people to be involved in this

PHOTO  MARCH MEETING EFFECT

[14:03:33] Pierre (France) : thanks for the photo

there has been no visible consequence of Delhi meeting seen from my side

Also the detailed minutes of the Delhi meeting which were announced have not appeared do they exist?

if i understand well the project of an event in Hyderabad  existed in February and was legitimated in Delhi meeting

MEETINGS 

 [14:14:21] Anju (hyderabad): mobilising committee meeting to be arranged on Monday

2 pm at yugantar 11th july

[14:15:14] Pierre (France) : is there a next general meeting scheduled?

[14:16:11] Anju (hyderabad): coomittEes meeting to be proposed on the 11th july

FINANCE

 [14:19:04] Anju (hyderabad): Finance committee discussion

tickets - to be sponsored by organisations

each organisation to pay 5000 inr

1000 INR as individual donations

create a small funding proposal and can we send it to a few people for raising funds

ask institutions, political a parties, appeal/ proposal for this

can we take from the companies from their CSR Contributions registered organizations

 [14:25:39] Anju (hyderabad): Are we in favour of taking money from CSR? any objections??

Ok, the group has no objection

[14:24:44] *** Ramanjaneyulu  went out  ***

SPONSORING 

 [14:32:19] Anju (hyderabad): can we look for sponsors for more people

can hotel people be contacted who can provide free food

explore possibilities

We can also think of gaddar

Vimalakka

MAILING LIST 

should all people come onto the all India list? should we do a news letter

to send out information

create a news letter list and share information

CULTURAL COMMITTEE

: Cultural committee

Link up with lamakaan events for the cultural evening on 28th there is a lady coming to perform - Turkish music - instrumental sufi music

: we can request her to perform in the thematic event as well

stand up comedian in staff college  has agreed to perform - in English and Hindi

Dalit theater group has agreed to perform

heem drums will also perform

can  a series of documentaries be put up in a room as a film festival

Young woman from goa will also get back

hcu theater group

NEXT GENERAL MEETING

[14:50:12] Tej (hyderabad): Next organizing com meeting is k 23rd Evening 23rd

[14:51:45] Pierre (France) : (thanks for the minutes and photos  and audio link

[14:52:13] Tej (hyderabad): Thanks for your participation