[17:05:26] Sergio : Martina, as I already advised you, I don't actually ahve much time. Ireckon I can stay online for about one hour. But I hope I can help you with any queries you might have re. training

[17:06:12] Martina .: Sure, we'll be discussing about this training program me just after updates from the iraqis, if they manage to connect

[17:06:29] Martina .: anyway yesterday they were saying they are getting ready for the last week of August so dates should be confirmed, just like in the project we drafted… but let's wait for them to tell us meanwhile, do you confirm you will need to check-in two suitcases? an additional suitcase costs 150 EUR :(

[17:07:54] Sergio : yes, I'm afraid I will need a medium to large suitcase for the spiders only...

[17:08:08] Sergio : I received two big boxes

[17:08:22] Sergio : so I will try to put everything in one case

[17:08:28] Martina .: how heavy are they?

[17:08:47] Sergio : not that heavy, I belive 10-15 kg

[17:09:24] Martina .: ok, if you could pack your staff in the same suitcase, in a big trolley, we'd save 150 EUR

[17:09:36] Martina .: plus hand luggage, of course

[17:10:18] Sergio : OK, I will try my best. I have one big suitcase, that should be ok. I don't think I will need a lot of stuff as it's only a few days

[17:10:28] Martina .: (y)

[17:11:16] elena.lau: hello, i'm here too

[17:12:00] Martina .: ok, Ismaeel is online too, he's looking for the iraqis… anyone from the ISF committee in Baghdad is here now?I added again Ismaeel who was not receiving these messages, Isma, can you read us?

[17:15:03] Ismael : hi to all

[17:15:17] Sergio : hi Ismael

[17:15:22] elena.lau: hello isma

[17:15:48] Martina .: Isma, please try to call Ali and check if he can connect or Walid otherwise you will need to give us updates on behalf of the iraqis

[17:17:07] Martina .: Feroz, can you read us?

[17:17:29] *** Martina . a exclu Feroz de cette conversation. ***

[17:17:35] *** Martina . a invité Feroz ***

[17:17:42] Martina .: now can you read us, Feroz?

[17:18:05] Feroz: hello everybody, i am here/

[17:18:30] Martina .: great… I'm afraid other people may have the same problem as you and Ismaeel, I had to cancel you and add you again in this chat

[17:18:42] Ismael : Ali is online now

[17:18:55] Martina .: Ali can you see this chat?

[17:19:53] *** Martina . a exclu ali saheb de cette conversation. ***

[17:20:03] *** Martina . a invité ali saheb ***

[17:20:10] Martina .: Ali, can you see this chat?

[17:20:41] Ismael : yes he is

[17:20:55] Martina .: ok, so let me stick here again our agenda for today

[17:21:07] Martina .: - updates from the Iraqi committee

- organization of the interpreters training

- facilitation of the Extended ISF

- security and visa for internationals at the ISF

1/ Update from the Iraqis

[17:21:20] Martina .: Shall we start with point 1 from the Iraqis?

I know there's an important meeting tomorrow of the ISF committee but many good initiatives have been taken by the secretariat, after Eid

the arabic website is developing and I see posters there! http://iraqsf.org/ so it would be good to hear from you guys! //

[17:24:01] Ismael : waleed is not here , so i will write the updates that Ali is giving us via the arabic call

[17:24:10] Martina .: thanks!

Visa

[17:24:50] Ismael : the first list of internationals was sent to baghdad governor they will give visa at baghdad airport and they will send to you in 3-4 weeks a letter that the visa will be given at teh airport those who sent their passports need to send colerd version and not blak and wite so some need to re send the passports

[17:27:36] Martina .: ok

[17:28:47] Ismael : Ali will send teh list of those who need to re send pas. to us next week an invitation letter will send to you

[17:30:18] Ismael : visa is over , any questions?\\

[17:32:05] Feroz: looks good

[17:32:28] Martina .: I'm on the phone, sorry, but reading

[17:32:28] Feroz: do you guys need postal address for the letters?//

[17:33:09] Martina .: can you pass to other issues? thanks for the great work on the visa! //

[17:33:51] Ismael : ok so other updates are related to more good coordinations with other institutions in baghdad allways supporting the ISF

[17:34:42] Feroz: how does mobilization look like within Iraq?

[17:35:06] Ismael : Like minestry of enviorment will support in providing bags frendly to enviornment

58 activities

[17:35:51] Feroz: has registration of events started in Iraq?

[17:36:00] Ismael : still most of the work in baghdad , its getting more attention soon some workshops will start with other cities: 58 activities have been registerd by iraqis

Baghdad or Iraq?

[17:37:02] Feroz: will it become a baghdad social forum. nothing against that but just a question

[17:38:27] Ismael : it will be mainly baghdad, but not only

[17:38:34] Feroz: ok

[17:39:16] Ismael : we should rememebr many obsticals will face who want to join the activities form out side Baghdad but there will be participation for sure , but not so big like there are no hotels booked for them , we dont have fund for this but Baghdad is the hart 1

[17:39:59] Feroz: that is normal under the given circumstances can we reduce financial support to internationals and instead get a couple of persons from all governates and pay their hotel?// after all it is ISF//

[17:42:38] Ismael : some printing and visibilty activities , posters and ISF bus will start next week some media shoots also

Extended isf in Iraq?

[17:43:16] Terry : I think Feroz is asking important question.We should advise all-Iraq participation maybe with extended ISF//

[17:43:57] Martina .: well, as ICSSI we have very little funding for internationals, and there are people from Bangladesh, Egypt etc who are saying they can only come if we support them… it's not easy to take a decision on allocation of funds… but if the ISF committee really wants some iraqi activists who need financial support (like 7-8 people who's value is known) we can check how to help

[17:44:23] Terry : What would the cost be?//

[17:45:07] Martina .: that also needs to be asked clearly to iraqi activists by the ISF committee… but it's not easy to make distinctions for iraqis, it may create political problems

Criteria for funding travels to Baghdad inside iraq

[17:45:34] Martina .: it happened in the past in ICSSI conferences, even if we tried our best not to create differentiations

Isma, do you think the ISF committee is interested in giving financial assistance (like, free hotel) to some selected activists? or do they prefer to avoid the problem of choosing them?

[17:48:43] Ismael : it can be difficult to say that we pay to only few persons what they are trying to do is to get some discount in hotels via the governorate this they can do

[17:49:27] Martina .: I was also thinking that internationals could offer to share the room with an iraqi (of same sex) and pay the room for the other too… favouring exchange and solidarity but probably iraqis and internationals need different standards, for security reasons

[17:50:35] Ismael : it is complicated martina

[17:52:48] Ismael : yes this can work for many many have friends and relatives in baghdad

[17:52:59] Martina .: it should be announced

[17:54:32] Ismael : if we can get some solidarity fund , for sure we can book some rooms for iraqi activists coming from other cities if we can get some solidarity fund , for sure we can book some rooms for iraqi activists coming from other cities

Criteria for funding outside Iraq

[17:45:38] Feroz: On international participation, we could select people from networks who will help in propagating the outcomes and results

[17:46:26] Martina .: (on internationals: indeed I asked to those who need financial support to send me more info on their work in social movements, I will send you a report as soon as they reply)

[17:49:38] Feroz: in forums usually there is solidarity fund which is limited. that pays hotels etc. to selected people from those who apply: discuss with ISF org com. about the possibility of announcing 'subsidy' to selected candidates from all governates. conditions could be age and gender parity etc.//

[17:51:06] Martina .: Feroz: the ISF still doesn't have the core funding for the forum itself, so a solidarity fund is well beyond our possibilities, unless you have new ideas to gather it moreover, is solidarity accommodation conceivable in Baghdad? activists hosting other activists in their homes… especially young people… it works in other social forum //

[17:53:02] Feroz: Martina, I was saying this with presumption that if we get such funds. it would be best to promote Iraqi participation

[17:56:03] Martina.: So that needs to be decided by the Iraqis… we will send them a list of internationals who need support to come to Baghdad, and the ISF committee can decide if ICSSI should allocate funding to them or other Iraqi activists from other cities

[17:56:22] Feroz: agree with martina//

[17:56:41] Terry : good//

2/ training for interpreters

[17:56:57] Martina.: I think Sergio can be online with us for very little time… can we discuss about the interpreters training now?

[17:57:21] Ismael : for the training Isf will start the selection of participants next week they have for now list of 12 but they will get more , the idea to implement the training in the date and way that was planned in the project

Dates

[17:58:16] Martina.: could you specify the dates again?when should trainers arrive? I need to buy their tickets this week!

[17:59:32] Sergio : should I send you a copy of my passport?

[17:59:47] Ismael : 24 arrival , the trainning is form 25-29 in Shaqlawa- erbil

[18:00:23] Martina.: would iraqis leave in the evening of the 29, or the 30?

[18:00:59] Ismael : i dont now martina this depend at what time they finish if late in the 29 they need to wait for the 30th

[18:01:18] Martina.: so I better buy the flight for the 30 so trainers have time to organize a final evaluation meeting with ISF organizers

[18:01:55] Ismael : yes for trainers beter to go before and leave after 1 day if they can if they can send us arrival time some one can wait for them at erbil airport

Visa for trainers Two or three trainers?

[17:59:04] Sergio : yes, the date is an important point at this stage and I would also like to know about the procedure for the visa in the case of us trainers

[18:00:27] ahmed.alsoltan1: No I think in KRI I mean in Kurdistan didn't need visa

[18:00:42] Martina.: Sergio, I confirm you don't need a visa

[18:00:57] Sergio : ah ok

[18:01:03] Sergio : thanks

[18:03:02] Martina.: ok, so now an urgent decision is the following: two or three trainers? we don't have enough funds to pay for the flight of the third trainer, but two girls from Tunisia are ready to volunteer as trainers, besides Sergio, will girls from Tunisia need a visa to enter KRG?

[18:03:48] ahmed : We need to ask well, actually, one of them has both Tunisian and Spanish nationality so she could enter Erbil with her Spanish passport So she can use Spanish passport

[18:04:15] Ismael : yes all arabs they need visa for sure only EU passports they dont need, yes she can for sure

[18:05:33] Martina.: mh, so who can contact the KRG offices tomorrow to have a reply? I know the procedure for internationals, it should work in a week, and we need a locally registered organization to issue an invitation, if you want we can do it quickly as Un ponte per… since we are registered in KRG… but if others do it, better

[18:06:44] Ismael : we need to confirm that with her?

[18:07:03] Sergio : no need

[18:07:24] ahmed : I think Iraqi & Tunisian government signed contract to cancel visa

[18:08:24] Ismael : no Ahmed , it was only in the news , never happen +

[18:07:28] Sergio : I know she often uses her Spanish passport when travelling abroad. It's easier to use a EU passport

[18:07:50] Ismael : ok so we are sure we have the 2 trainers and both have Eu passports

[18:07:59] Martina.: great, so we have one trainers for sure, and my NGO can facilitate the visa for the other if we really need three trainers… Sergio, do you think it's important to be three? funding is not enough so it would take a big effort from us

[18:08:56] Sergio : Yes Martina, I personally think it would be highly desirable to have a third trainer to assist during the practice,I can understand there are budget constraints but I would ask to see if it is possible to have that third trainer. It can make a difference on our work, but the final decision is yours of course

[18:09:55] Martina.: for Iraqis we have 2000 USD to reach Shaqlawa… if they come in groups by car we could save some money… Ali can you make an exact evaluation of transportation costs for iraqis? if 1500 USD are enough, we can pay for the flight of the third trainer

[18:10:42] Ismael : one more thing on the total number :the hotel will give us only 20 rooms with training hal , for free , some iraqis will need to share rooms

[18:11:01] Martina.: the two tunisian trainers should share room too

[18:11:28] Sergio : that should be fine, it is often the case with social fora

Final result3 trainers in shaqlawa from 24 to 30 August?

[18:12:34] Feroz: So, 3 trainers in shaqlawa from 24 to 30 August?

[18:12:54] Ismael : Ali need some time , but he think is possible martina to shift 500 usd form the transportation of iraqis

[18:13:15] Martina.: great, take your time,meanwhile I'll investigate how to get the visa for the third trainer

[18:13:51] ahmed : The transportation costs from Baghdad to Erbil is 30.000 Iraqi denars,By share taxi 15,000 by bas

[18:14:24] Ismael : Sergio can you send us the CVs and copy of passports of all trainers so we can give to iraqis for hotel and for thier record

Flight arrangements

[18:14:38] Sergio : yes, I will, Martina, will you book the flights for the trainers too or do you want us to look for our own flights and send you the details and url?

[18:15:09] Martina.: great, so I was thinking to buy the flight of Sergio from here, and ask the Tunisian trainers to buy form Tunis since it seems to be much cheaper from there we would reimburse them in Erbil ok… I can be online for other 15 minutes, so will write emails tonight or tomorrow… if Sergio can anticipate our conclusions to other other trainers, and ask for their CV and scanned version of their passport, it would be great

[18:16:56] Sergio : I will do Martina I will write to them now

Bring your Laptop s!

[18:17:22] Martina.: great, for what concerns other requirements, all iraqi participants should have a computer or a laptop, or at least half of them so they share, right Sergio?

[18:17:42] Sergio : yes, that's right ideally, one each but if they have to share it's ok too

[18:17:49] Martina.: Ali, can you inform participants that they should bring laptops?

[18:18:26] Ismael : yes , not all of them as we agreed , those who can and have

[18:18:32] Martina.: Sergio, do you need to print training material? do you have things in Arabic, from the tunisian training program me?

[18:19:16] Sergio : yes, We already have some material. I have some myself and I will also ask Nayua, Marwa and Judith. I'm sure they can provide some more

[18:19:21] Ismael : is there a minimum number of laptops: or no? can we share also the training program , when we can have the final one ?

[18:21:41] ahmed : You can ask the trainees if they can bring them laptop

[18:21:55] Sergio : I am working on this with Judith. It will be sent when it's finished

[18:22:47] Ismael : ok good so we wait for it and we can do the translation to arabic if you want (y)

[18:25:42] Martina.: ok, Sergio do you need to discuss something else now or can you continue preparations by email? can we continue preparations by email?

[18:28:20] Sergio : that's all from me we xcan continue by email

Chat with tammuz

[18:22:47] Martina.: great ok, and I will need another chat with Tammuz to fix administrative issues

[18:23:29] Martina.: Ali, can we do it tomorrow, or sunday?

[18:23:51] Ismael : better next week they I|Sf will have their meeting tomorrw

[18:24:30] Martina.: ok, so keep in mind that we would prefer to transfer almost all funds to Tammuz, and spend from here only those for the flight of Sergio

[18:24:47] Martina.: (Ali please inform Tammuz tomorrow)

[18:25:12] Ismael : yes he will

[18:25:12] Ismael : \\

[18:28:51] Sergio : I am already writng the summary of this chat which I will send to Nayua, Marwa and Judith. I will CC you too Martina

3/ Other points and next meeting

Risk assessment

[18:31:46] Martina.: ok, and we really need a risk assessment for internationals WRITTEN and signed by the ISF committee

[18:31:59] Martina.: please discuss it tomorrow!

Ahmad – extended participation in palestine

[18:23:32] Ahmad: hello all sorry for late

[18:23:54] Martina.: (Hi Ahmad, we are talking about the interpreters training)

[18:24:05] Ismael : hi dear Ahmed

[18:24:21] Feroz: hello ahmad

[18:24:21] Ahmad: good

[18:24:40] ahmed : Hello Mr. Ahmed

[18:25:10] Pierre: (hello ahmad what is the outcome of you last monday meeting about extended participation from palestine ...)

[18:26:37] Ahmad: we will arrange an event in the first day of the forum we hope to make connection with soem Iraqi organization by skype .. we will send announcement for that

[18:27:04] Martina.: I guess we are passing to facilitation of the EXTENDED FORUM! first updates from Palestine :)

Extension issue on top of list next week

[18:32:07] Ismael : martina we need to have more detaild agenda for extention

[18:32:26] Martina.: next week it should be our main issue

[18:32:35] Ismael : we will talk about it for sure - ok so we talk next week , but we need also to work it out via email in these days! [

Pierre take a look at the message which gives an overview http://openfsm.net/projects/iraq-social-forum/lists/iraq-social-forum-english/archive/2013/08/1376483787095/forum_view

Chat log

[18:37:28] Pierre: bye will send the chat log ...

[18:37:56] Terry : thank you Pierre!

End and next meeting 21 st august 5pm Baghdad time

[18:25:53] Muhanna: Hello

[18:27:34] Martina.: who can keep facilitating this call? I need to leave, I'm speaking in a conference tonight, sorry!

[18:28:04] Feroz: i have to go to another meeting in 10 minutes, sorry

[18:28:31] Ismael : well if you want then we can stop here but we should start by these points next meeting

[18:28:56] Feroz: for me its fine if we fix another chat

[18:28:56] Martina.: can't wait 2 weeks we should chat next wednesday then

[18:29:24] Ismael : yes fine

[18:29:31] Feroz: fine with me next wed

[18:29:45] Ahmad: it is ok for me too

[18:30:01] Pierre: yes fine

[18:30:03] Feroz: 4 pm italian time?

OpenFSM

isc meeting7