this is version 1 –of tasks – will be revised through experience

The global picture of isf extension buildup here is the on line buildup table. 2

0/august - Volunteers isf extension team.. 3

1/ august - Talk with the Iraqis activity organizers that announce activities in isf to see if/how they want to participate in extended ISF  4

2) august - reflect the responses collected in the 2 google forms and in the build up table to show everyone the status of proposals and matched proposals. 5

3/ august September -accompany on line by mail and skype  the people having made announcements and forming the "couples" of counterparts. 6

4/September - organize with the "formed couples" the technical preliminary tests. 7

5/ September -cense/collect /set up the logistical means necessary with support of Iraqi organizations. 8

6/September - schedule the extended program..9

7/September –operate isf extended - size of extension. 10

8/ October - documentation with chat logs and recorded streaming video.  

 

The global picture of isf extension buildup here is the future on line buildup table 

 https://docs.google.com/spreadsheet/ccc?key=0AkOvi9AqogTUdDB0VzRiZk9wSi1yYVhMUDdCMnk2N3c#gid=0

 

here is a first comment

 

You can see

-the blue area for activities in Baghdad case 1 (reflecting in English the activities in baghdad (Arabic form)

-the yellow area for intentions of solidarity activities out of Baghdad /and tele intervention case A/2

-the green area for intention of tele exchange activities (video conference) case B/3

-the red area for intentions of tele participation case C1/4A streaming and C2/4B private videoconference

 

The build up table gives access to the summarized vision of the responses to two google form abroad and baghdad ( transcribing the icssi forms ) and the two response display spreadsheet - see first rows of each colour

 

You can find some more explanations on the build up page here

http://openfsm.net/projects/iraq-social-forum/isfextension-program-buildup

 

status of announcements –see row 1 to 4 of table

For the moment the 20 activities announced in Iraq isf are not yet reported in the blue area rows 1-20 and the red area mentionning those that would accept some form of tele-participation

 

The first proposals coming from "abroad" before wide dissemination of the international call are visible in real yellow line 40+ and 70+ made from Tunisia and Germany and waiting for counterparts in baghdad

 

There are some announced from Lebanon and Palestine and Mauritania that should come soon

 

There is still no proposals to host tele-participation or to have tele-exchange coming from Baghdad

 

data update of the build up page - frontal icssi forms > backoffice google forms > build up page

There are two “frontal forms” one from abroad (icssi site) and one from baghdad ( text and soon google or icssi site) They are meant to be “simpler” than the google form ( they have no options to be selected..) they can be transcribed in the two google forms “from Abroad” with intention numbers Ax, and “from Baghdad” ( with intention number By)

This should allow to edit new real rows in the green and read areas of the table proposals from baghdad

real rows and fake rows

The "real" rows like 40+ and 70+) will replace the fake rows progressively as people fill the frontal forms and isf extension team fills the google forms from Baghdad or from abroad

matching intentions on both sides

Couples of matching intentions “Abroad and Baghdad” can form inter-communication projects like shown in rows where there is a “Ax <>By” number in column D

Matches can form autonomously or with help of extension team  ( see tasks 1 2 3 ) and the groups making them will then get in contact together by skype and start preparing their tele-exchange or tele- participation together with support of extension team, and during this preparation test of live stream can be organized and make sense

 So the list of tasks of extension team can be described as follows

0/august - Volunteers isf extension team

 assign volunteers to organizations

a isf extension team volunteer to each Iraqi organizations and to each international organization – send international intentions

 

0/-1 the isf baghdad volunteer will ideally accompany the organization to fill the icssi from , transcribe it in the google form , give intention number edit the buildup page, follow all contacts with this organization and will support it during isf event for option A/2 B/3 C/4 inasmuch possible – one international person may

 

0/-2 each  time an icssi form is filled by international , ( this is done through the dissemination of the participation call an international volunteer of isf extension gets in contact with the organization and will become its assigned volunteer

so for each couple of organizations there is a couple of volunteers

also and secondarily each Baghdad volunteer can be backed up by a abroad volunteer- in order to have someone to talk to by default

role of volunteers

Volunteers if properly informed and included can take care of or help in all tasks 1 2 3 4 5 6

some volutner may prefer to make only certain tasks

Iraqi organisation / Iraqi volunteer + abroad volunteers >> matching counter parts

it is good to assign a Baghdad volunteer to supporting to a specific Iraqi organisations

it is good to assign a international volunteer to supporting to a specific international organisations

 

also isf extension volunteers from abroad can support the Iraqi volunteers and help them in international contacts

 schedule of volunteers during ISF

volunteers need to make a schedule in Baghdad during ISF to know who is doing what in which room with which organizations - to detect impossibilities and solve them

regular meetings on line

online chat  room on going with a moment of meeting every week inasmuch possible

regular communication through the mailing list http://openfsm.net/projects/iraq-social-forum/lists/isf-extension-team

to review build up page – collection of intentions

to review dialogue on matching intentions

to review progress of preparation of confirmed couples

to review technical tests /decision / in baghdad

to review logistical preparation in Baghdad

to review what was achieved in ISF event and progression of documentation

isf extension mail address and editing rights

extension team volunteers receive copy of all incoming and outgoing emails from isf.extensionteam at gmail;com address which give everyone a permanent flow of info

Extension team using its common mail address to get in touch with those that have made announcements to clarify and suggest counterparts – incoming messages can be copied to all members that want it  ( see tasks 2 3)

some more practical message can be made personnallty in between more important message using the cmmon address

volunteers have acess to the response spreadsheet of iccsi forms (not ok yet ) and google forms (ok) volunteers

volunteers have the reedit link of all intentions they have created

volunteers have editing access to the build up page

volunteers have editing acessin the the isf space on openfsm

 

1/ august - Talk with the Iraqis activity organizers that announce activities in isf to see if/how they want to participate in extended ISF

1-1) assigned Baghdad volunteer FINDS AN OCCASION OF FACE TO FACE DISCUSSION with some people from “his/her” assigned organization - using the icssi Baghdad from ( to be translated and transformed into form)

 

1-2) assigned Baghdad volunteer

-ASK THEM if they want to tele intervene in a solidarity activity abroad where and on which topic –duration language (do they have someone to interpret ?) (option A/2)

this can be before or during or after ISF event and does not require many people

-check with them the build up page to see if they can find counterparts (those outside baghad having selected A/2 option) ( yellow part of the table)

 

1-3) assigned Baghdad volunteer

-ASK THEM if they want to have a tele exchange activity aside the activity they organize with which kind of group abroad and on which topic ( option B/3)

this is during isf event and requires 10 to 50 people willing to participate in baghdad – isf tem will schedule this activity in special rooms – however organization can contribute to the equipment of those rooms ( webcam loudspeaker microphone video projector )

-check with them the build up page to see if they can find counterparts (those outside baghad having selected B/3 option) ( green part of the table)

 

1-4a) assigned Baghdad volunteer

-ASK THEM if they want isf extension team to help them enlarge this activity by streaming

-ask them if they have a linking person with a laptop ready to act and invite people and offer them a skype address where to contact them

-ask them and who they want to invite to tele participation

isf team will help with the streaming and any resource they can provide is welcome ( laptop person interpreter webcam microphone )

-check with them the build up page to see if they can find counterparts(those outside baghad having selected C/4A option) ( red part of the table /enlarged)

 

1-4b) assigned Baghdad volunteer

-ASK THEM if they want to open their activity to tele participation by private videoconferencing (option C/4)

- ask if they have hosting person with a laptop computer that is ready to be fully dedicated to hosting tele participants through skype during ISF in a discreet way (audio/video to them and written or audio feedback but not in public except a few moments decided by them (assuming extension team provides internet connection)

-ask them and who they want to invite to tele participation

-check with them the build up page to see if they can find counterparts (those outside baghad having selected C/4B option) ( red part of the table open)

 

1-5 ) assigned Baghdad volunteer

-NOTE THEIR ANSWERS with them in the frontal icssi form made on paper or on line  -they can have several intentions A B C and need to be ready to dedicate the hosting linking persons and equipment necessary

-BROWSE CHECK WITH THEM THE BUILD UP PAGE to see if they can find international counterparts for each of their intentions A/2 B/3 C/4

2) august - reflect the responses collected in the 2 google forms and in the build up table to show everyone the status of proposals and matched proposals

intentions on Baghdad side

2-1) assigned Baghdad volunteer TRANSCRIBE this frontal form in the “extended from baghdad” google form

one row per proposal , and indicate in the paragraph text questions where it is asked the matching abroad proposals on buildup page they may have selected ,referencing their intention number Ax

IMPORTANT after submitting the google form , volunteer click on the “optional edit your response” link and copy and save this REEDIT LINK in a text document where it will be associated with the intention number (2-2)-

ISF extension from Baghdad

Your response has been recorded.

Optional: Edit your response

Submit another response | Create your own form

 

2-2) assigned Baghdad volunteer GIVE A BX NUMBER TO THE INTENTION based on the row number in the google form response spreadsheet and

example B12

 

2-3) assigned Baghdad volunteer EDIT A ROW THE BUILDUP PAGE with the summarized version of the intention Ax in the corresponding color area corresponding to this Bx intentions and note in the intention number column all the interest explicitly declared by the organisations

example : B12 > A3,A5 -    IMPORTANT it may be possible to make note some Arabic notes in the cells of buildup page

 

2-4) assigned Baghdad volunteer SEND TO THE ORGANISAITON THE REEDIT LINK and explains that the intention of the organization is now on line and can be re- edited (in English)

 

2-5) the BX INTENTIONS CONTENT AND INTEREST FOR AX INTENTIONS ARE REGULARLY UPDATED with the reedit link by either the Baghdad volunteer or the Iraqi organization (which may need translation in arabic) – also some counterpart may be given the reedit link once couples have formed

intentions on International/abroad side

2-6) assigned international volunteers TRANSCRIBE the extended from abroad frontal icssi form in the “ extended from abroad google form and indicates in the paragraph text questions where it is asked the matching proposals on buildup page they may have selected, referencing their intention number By

 

IMPORTANT after submitting the google form , volunteer click on the “optional edit your response” link and copy and save this REEDIT LINK in a text document where it will be associated with the intention number (2-2)-

ISF extension from Baghdad

Your response has been recorded.

Optional: Edit your response

Submit another response | Create your own form

 

2-7) assigned international volunteers GIVE A AX ACTIVITY NUMBER TO THE INTENTION based on the row number in the google form response spreadsheet

 

2-8 ) assigned international volunteers EDIT A ROW THE BUILDUP PAGE with the summarized version of the intention Ax in the corresponding color area and note in the intention number column all the interest declared by the organizations

example A5 > B14, B12

 

2-9) assigned international VOLUNTEER SEND TO THE ORGANISAITON THE REEDIT LINK ( 2-5) and explains that the intention of the organistion is now on line and can be re- edited (in English)

 

assigned international volunteer WRITE TO THE EXTENSION TEAM AND POSSIBLE BAGHAD COUNTERPART ( see task 3-1)

 

2-10) assigned international volunteer or organisation update their Ax intentions and the interest towards By intentions with the reedit link– also some counterpart may be given the reedit link

2-11) it is also possible to MAKE ANNOUNCEMENT ON THE IRAQ SOCIAL FORUM ENGLIS MAILING LIST - general announcements

iraq-social-forum-english at lists.openfsm.net

iraq-social-forum-arabic at lists.openfsm.net

3/ august September -accompany on line by mail and skype  the people having made announcements and forming the "couples" of counterparts

 

3-1) international volunteer accompanying an international organization WRITE TO THE IRAQI ORGANIZATIONS having expressed B intentions that this international organization has selected TO INFORM ABOUT ITS INTENTIONS, copying the extension team ( where the assigned Baghdad volunteer for these organization is included) and can convey in Arabic …

AND THEN WAIT FOR IRAQIS ORGANIZATION TO MAKE THEIR CHOICES ANSWER ( 3-3)

iraqi organization are given the priority to choose

 

helping matches

3-2) BAGHDAD AND INTERNATIONAL ISF EXTENSION VOLUNTEERS MEET IN THE ISF EXTENSION MAILING LIST and chat room and LIST THE DETECTED MATCHES OR THE POSSIBLE MATCHES

 

multiplicity of matches - detected matches – possible matches

tele intervention : there can be several solidarity activities where the same tele intervention can be repeated

B4 > A12,A16

a solidarity activity may be interested by several tele intervention proposals

A12 > B4,B8

detected match B4 <>A12  

 

tele exchange can have 2 counterparts or more – having more than 2 is possible can be relevant but needs more careful preparation and means less time to talk

B6 > A13

B8 > A11

 

A13 > B8

no detected matches - possible matches B6 <> A13 or B8 <> A13, other possible matches

 

tele participation : there can be several tele participations in a same activity in baghad

B7 > A8,A11,A23

an international may be interested in participating in several activities

A8 > B4 ,B6, B7

detected match B7<>A8 and other possible matches

 

 

3-2) Baghdad volunteers accompanying a Iraqi organiszations receive the expression of intention of internationals and also know about the intention of their Iraqi organization -

Iraq side that has the priority to MAKE THE FIRST MATCHING PROPOSAL TO EXPRESSED INTENTIONS FROM ABROAD

They consult with it , examine the detected or possible matches and define the order in which they want to propose inter-communication and sent message in English and Arabic copy to extension team proposing counterparts to get in contact by skype together if possible with isf extension team from Baghdad and from international present

they send a proposal of match proposing a firt cotant by skype

 

3-3) international organization and volunteers ACCEPT THE PROPOSAL AND CONFIRM A DATE FOR SKYPE ECNOUTNER

 

3-4) A FIRST CONTACT IS HELD BY MAIL OR SKYPE ENCOUNTER confirming or not the mutual agreement to have inter-communication and if yes start preparing it with the two (or more) counterparts

 

3-5) IF YES THE BUILDUP PAGE IS EDITED BY EXTENSION TEAM to reflect that the couple is formed Ax <> By

Ax <>By > Ax means that other international participants Ax are welcome  by By and other matches can be made ( step 3-1 3-2 can continue

Ax <>By means that there Ax and BY are closed and By should not be solicited any more

4/September - organize with the "formed couples" the technical preliminary tests

4-1) Test in view of inter-communication by video conferences and live streaming sessions - This is where technique is taken care of !

each formed couple of organization has its corresponding couple of isf extension team volunteers that can back up the scheduling and holding of the test

 

Technical choices

the yellow parts can be defined by extension team  google hangout you tube livestream ustream other

if there is an interesting alternative to skype can be used only with people willing it

5/ September -cense/collect /set up the logistical means necessary with support of Iraqi organizations

 volunteer schedule – see part 0

this is an on going tasks

in baghdad cultural center ( first of all volunteers , rooms internet connection equipment screen microphone webcams loudspeakers laptops )

 contributions by organizations

if the orgnaisaiton have been sensitized  and supported early to make international contact they will more eagerly contribute with people ( linking persons – hosting persons) and equipment  laptop and videoprojectors )

isf team can make an update of those contributions

 

6/September - schedule the extended program

6-1) - this task is on going

is about checking when the various activities can take place this is made progressively between the counter parts on a basis first ready ( as considered in the extension team) first served

extension team should have full program control on te rooms for tele intervention and tele exchanges

6-2) extension team makes a regular review with the program team in Baghdad for the other rooms

situation by continent

 

conclusion - a strong demand in the evening on Thursday Friday and Saturday with a better spread on Friday and even better on Saturday depending the continent spread of tele participants

 

schedule for teleexchanges – tele intervention rooms

(tele exchange are 2 hours tele interevention are 10 to 30 minutes)

extension team should have full program control on te rooms for tele intervention and tele exchanges

when there is no interpreter booth – there is eithersimultaneous translation by the interpreter who talks to internationals or consecutive translation

 

schedule for teleparticipation

6-2) extension team makes a regular review with the program team in Baghdad for the other rooms then tele intervention nad tele exchange to define the time of the activities with teleparticipation taking into account all elements

some activities that have tele participation predefined would need to be scheduled specifically –for time compatibility (eg evening depending the geographical spread of announced tele participants ) and for rooms if there is some logistical equipment ( interpretation booth – connection quality )

 

7/September –operate isf extended - size of extension

training and anticipation factor

 it is important to note that the earlier people are put in contact together and the better they prepare with a first test the easier , the better the linking persons and hosting personans and tele participants are trained through practical experience and the easier it will be during ISF with a lighter workload

 

Of course the extension "size" , that is the number of tele interventions, tele exchange activities, and tele participations sessions hosted in baghdad will be monitored up to what is realistically manageable in Baghdad, given the size of the event , the number of rooms available , internet connection quality and the equipment and number of volunteers in the team

 

it is Baghdad ISF extension team  that will decide collectively with isf committee up to where extension can be dimensioned

operate support inter-communication during isf

isf extension team volunteer are in ISF and on line supporting the various intercommunicatin activities

see schedule in section 0

on line support can be translation on line or stimulation of participation and keeping a permanent presence in isf extension team mail etc..

8/ October - documentation with chat logs and recorded streaming video

the activities enlarged can have a video memory

possibility to have skype audio recording ?

chat log of associated chat room can be also part of the memory

refer to previous experiences of documentation of enlarged activities