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Activity / Assembly announcement form in SASF 2011

Download the form fill it, and send it to sasfbd.program at xxxx

Index

Part A - SELECT TYPE OF THE ACTIVITY YOU ARE ANNOUNCING (4 cases)

Select ONE of the 4 types of activity below, depending what type of activity you are preparing, and fill the corresponding parts of the form

Kindly put “yes" or x” in the relevant ( - )zones : eg (yes) or (X) , also give require data or comments

Then kindly send it to sasfprogram @ xxxxx and Stay in contact with program committee


A1 ( - ) ACTIVITY ORGANIZED IN DHAKA (basic case)

Kindly Fill below part B(organizers ) part C (content), then possibly later, part D (specifics), and part E( enlargement of your activity) > 22+8 items, i-e just fill the form straight A B C D E


A2( - ) DISTANCE ENCOUNTER WITH DHAKA,this activity is organized from outside of Dhaka, with a counterpart in Dhaka

Kindly Fill below part B (organizers), part C (content), then possibly later, part F (specifics), and part E ( enlargement of your distance encounter activity) > 23 + 8 items


A3( - ) LOCAL activity organized OUTSIDE OF DHAKA (, can be also distant collective participation to an activity enlarged in Dhaka )

Kindly Fill below part B (organizers), part C (content), then possibly later, part G (specifics), and part E ( enlargement of yourlocal activity) > 21+ 8 items


A4( - ) ASSEMBLY ORGANIZED IN DHAKA ON THE LAST DAY with at least 4 other organizations from at least 3 countries of south asia

Kindly Fill part H (global), and part E ( enlargement of yourassembly) > 17 + 8 items


Advice from SASF program committee :


  • Kindly Send the form as soon as possible basic items marked with in blue , and send it to use so you get in the loop
  • Inquire and organize internally and with us about filling the remaining item , and later, Kindly Send a second version of the form with all info, this is token for good quality of preparation


part B - ORGANISATIONS CO ORGANISING the ACTIVITY ( 6 items)

This part is of key important for the quality of program .Contacts will be published and will help interaction between participating organisations before the event

B1 - NAME of the ANNOUNCING ORGANIZATION :

B2 - other PARTNER ORGANIZATIONS in your activity room : names and websites:

-

B3 - other PARTNER ORGANIZATIONS participating remotely : names and websites

-

B4 - public CONTACTS for the activity : (will be visible on SASF website program)

- Country :eMail:Telephone :

B5 - private CONTACTS for the activity : (will not be visible on SASF website) :

eMail : Téléphone : Tchat :

B6 - Your announcing organization view on social forum CHARTER of principles :

( - ) We hereby issue and send to organizing committee a public statement of support to the charter ,
this statement allows to organize activities

(- ) We make sure that other partner organization fill the organization form

other comment

-

part C - ACTIVITY CONTENT and PARTICIPATORY FORMAT –( 7 items)

This part is focused on the content and proceeding of your activity whatever its type
This part is giving information to the interpretation group committees

C1 - TITLE of activity

-

C2 - DESCRIPTION of activity / topic / speakers

-

C3 - RELATED THEME in sasf program

-

C4 - PARTICIPATORY FORMAT of activity

( - ) workshop group discussion

( - ) seminar with table and audience

( - ) cultural activity

( - ) others

Comment

C5 - INTERPRETATION IN DHAKA DURING YOUR ACTIVITY

In which language will speakers express themselves

-

What are the available language announced for participants listening to the discussion

-

Which part of the interpretation need can you cover in Dhaka - comments

-

C6 - PREPARATION OF YOUR ACTIVITY

( - ) we already have a cooperative place : give link

( - ) we are interested in creating an online space for our activity in www.openfsm.netwebsite provided by WSF IC communication commission See indications here

( - ) we are not interested

C6 - Your EXPECTATIONS about this activity in SASF:

-

C7 – Do you accept OTHER ORGANIZATIONS contacting you to join in your activity

( - ) We accept

( - ) we do not accept

Comment

Part D - ACTIVITIES IN DHAKA - SPECIFICS ( 5 items)

This part is giving information to the program committee
Program committee will make what is reasonably possible to accommodate your concerns

D1 - What is your PREFERRED DAY -

( - ) November 18( - ) November 19

( - ) November 20( - ) November 21( - )indifferent

D2 - What is your PREFERRED TIME SLOT

( - ) morning slot( - ) afternoon slot( - ) evening slot ( - )indifferent

Comment reason for your preference

-

D3 - If be the case , mention up to 2 activities that you would WANT YOUR ACTIVITY TO BE NOT SIMULTANEOUS WITH and the reasons

-

D4 - HOW MANY PEOPLE do you think will be present in Dhaka for your activity ? kindly be realistic!

-

D5 –Do you need any SPECIAL EQUIPMENT OR SPACE comment

-

Please Stay in contact with logistics committee

IF YOU WANT TO ENLARGE YOUR DHAKA ACTIVITY ON INTERNET, KINDLY FILLPART E

Part E - ENLARGEMENT of activities and assemblies - SPECIFICS ( 8 items)

This part is giving information to the extension committee which will publicise it unless you ask for the contrary

You intend to ENLARGE AN ACTIVITY OR ASSEMBLY ON INTERNET (throuhg live video and public chat) You can enlarge also a local activity or a distance encounter

For this internet enlargement, you need to bring /find in Dhaka two laptop computers one with webcam and microphone, and can find information and training by extension team ( participant see a live video from Dhaka, and can feedback by text in the chat room produced by your delegates in Dhaka with support of extension team

We advise that you Inform in due time your networks about the fact that you are enlarging the activity and invite them for remote participation

You can find practical information here about using the internet tools for live video and chat: http://openfsm.net/projects/tecnointercomfsm/project-home

SASFbd extension team is here to support you and make a test session with you in advance( write to SASFbd.extension by gmail.com) –

visit the link http://openfsm.net/projects/sasf-bangladesh-extended


Kindly let us know :

E1 - Mail of cameraperson :

-

E2 – Link to video channel ( you can create it in advance with a short video invitation in it)

-

E3 – Language of sound track in video channel

-

E4 – Mail adress of liaising person for chat room

-

E5 - Public skype name for registering in remote participation

-

E6 – LANGUAGES that remote participants can use in the chat room ( liaising person understands it )

-

E7 – Kindly send us as attached document in INVITATION TO YOUR NETWORKS for announcing that they can participate remotely

( - ) yes

( - ) no

E8 - Do you wish that SASF extension team PUBLICISE this activity in enlarged program

( - ) yes

( - ) no , I prefer to restrict the invitation to people we contact by ourselves

Part F - DISTANCE ENCOUNTER ACTIVITY - SPECIFICS (6 items)

This part is giving information to the extension committee which will publicise it in the Dhaka program

You intend to set up a DISTANCE ENCOUNTER ACTIVITY (live video session ) BETWEEN A PLACE OUTSIDE OF DHAKA AND A ROOM IN DHAKA venue, with participation of your delegates there ( if any)

This activity will be publicized in Dhaka program and Dhaka participants can attend as for any other activity in SASF)

SASFbd extension team will operate the room ( write to SASFbd.extension by gmail.com)

visit the link http://openfsm.net/projects/sasf-bangladesh-extended

For this distance encounter, you need to self organize equipment in our local place ( video projector, computer ) and test connection with extension team well in advance,

Also your delegate, if any , is welcome to bring equipment to Dhaka and be also volunteer to operate the distance encounter rooms in Dhaka

F1 - PLACE where the dialogue with Dhaka described in C2 will take place

-

F2 - TIME DIFFERENCE WITH DHAKA -

- When it is 12 am in Dhaka it isIn our place

F3 - LOCAL DAY AND HOUR AND DURATION for your activity

-

Program committee will make what is reasonably possible to accommodate your concerns

F4 - HOW MANY PEOPLE will be present in this place for this activity? ( see part D4 for what happens in Dhaka)

-

F5 - Your COUNTERPARTS IN DHAKA in participating in the distance encounter

-(- ) we have delegate in Dhaka and give a name

( - ) we have no delegate in Dhaka and we have a counterpart that will be present :

( -) we have no counterpart in Dhaka so far , will look in our networks and on sasf website and rely on support of extension team to find contacts( write to SASFbd.extension by gmail.com)

F6 - CLARIFICATION ABOUT LANGUAGES in which you can communicate from outside Dhaka towards Dhaka during the live session
( i-e languages that your local solidarity interpreters can translate to your local language ) See also what you have said in Item B5

-

IF YOU WANT TO ENLARGE YOUR DISTANCE ENCOUNTER ACTIVITY ON INTERNET , KINDLY FILLPART E



Part G - LOCAL OUTSIDE OF DHAKA ACTIVITY SPECIFICS ( 4 items)

This part is giving information to the extension committee which will publicise it in the Dhaka program

You You intend to organize outside of Dhaka LOCAL FACE TO FACE ACTIVITY AT THE TIME OF SASF

SASFbd extension team ( SASFbd.extension by gmail.com) is in contact with you

G1 - PLACE where your local activity that you described in item C2 will be held:

-

G2 - TIME DIFFERENCE WITH DHAKA

- When it is 12 am in Dhaka it isIn our place

G3 - LOCAL DAY AND HOUR AND DURATION for your activity

-

G4 - TYPE of LOCAL ACTIVITY described in item C2

( - ) local discussion as described in item C2

( - ) collective remote participation through internet to activities enlarged from Dhaka as described in C2 - We advise you to make contact early with the chat liaising person in Dhaka ( see item E4 and E5in of the activities you want to participate remotely into ) So you can stay informed about the practicalities time the video channel and the language used



IF YOU WANT TO ENLARGE YOUR LOCAL ACTIVITY ON INTERNET, KINDLY FILLPART E


part H - ANNOUNCING AN ASSEMBLY IN DHAKA (17 items)

This part is giving information to the program committee which will assemble the final day program

You intend to organize with at least 4 other organizations from at least 3 countries of south asia A SELF ORGANIZED CONVERGENCE ASSEMBLY at the end of SASF event

Please keep in contact with program committee

H1 - TITLE of assembly

-

H2 - NAME of the ANNOUNCING ORGANIZATION :

-

H3 - other PARTNER ORGANIZATIONS calling for your ASSEMBLY : names and websites: AT LEAST 5 ORGANISATIONS° from 3 SASF countries

-

H4 - other PARTNER ORGANIZATIONS participating remotely : names and websites

(mention remote organizations)

-

H5 - public CONTACTS for the ASSEMBLY : (will be visible on SASF website program)

- Country :eMail : Telephone :

H6 - private CONTACTS for the ASSEMBLY : (will not be visible on SASF website) :

- eMail : Téléphone : Tchat

:Please keep in contact with program committee

H7 - As announcing organization WE CONFIRM:

- (- ) that other partner organisations mentioned in H2 and H3 have send a statement of support to WSF charter to SASF organizing committee

(- ) that other partner organisations mentioned in H2 and H3 have filled the organization form

(- ) that other partner organisations mentioned in H2 and H3 have organized activities in SASF

List them

Other comment

H8 - DESCRIPTION of assembly topic / speakersH7 TITLE of assembly

-

H9 - RELATED THEME in sasf prograM

-

H10 - PARTICIPATORY FORMAT of assembly

( - ) round circle discussion

( - ) table for facilitation group and participants /audience

( - ) cultural activity

( - ) others

Comment

H11 - INTERPRETATION IN DHAKA DURING YOUR ASSEMBLY

In which language will speakers express themselves?

-

What are the available languages announced for participants listening to the discussion ?

-

Which part of the INTERPRETATION NEED CAN you cover - comments

-

H12 - Your EXPECTATIONS about this assembly in SASF:

-

H13 - You INTENTIONS OF FOLLOW UP after SASF

( - ) we will circulate a sheet for creating a mailing list

( - ) we will issue a declaration with undersigned organizations

( - ) we will use transcript of the assembly debates and the video shot by assembly enlargement

( - ) we will open a space in cooperative tool like www;openfsm.net

Comment

-

H14 - Assemblies are all on November 22 -

( - ) November 22

H15 - What is your PREFERRED TIME SLOT

( - ) Morning slot

( - ) Afternoon slot

Comment reason for your preference

H16 - If be the case , mention assemblies that you would want YOUR ASSEMBLY NOT TO BE SIMULTANEOUS WITH , and for which reason

-

Program committee will make what is reasonably possible to accommodate your concerns

H17 –Do you need any SPECIAL EQUIPMENT OR SPACE

-

Please Stay in contact with logistics committee

IF YOU WANT TO ENLARGE YOUR ASSEMBLY ON INTERNET, KINDLY FILLPART E