• sasfbd wgmeetingᅡᅠ3 transcript

last modified September 30, 2011 by pierre

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sasfbd wgmeetings

Plan

Start 1

Agenda. 2

Point 1- enlargement as an option in Dhaka activity registration forms. 2

Point 1a. 2

Point 1b give possibility to navigate out of the form... 3

Explanatory texts for the right side of form... 4

Point 1c – fields for instant messaging contact and video channel url and invitation to remote participation   5

Send graphical explanation. 5

Point 2 - making individual and organization registration inclusive to non Dhaka participants. 5

Creating “Conditions” on ticked options in the form ?. 6

Zarel to write some explanatory texts. 6

Freewill Registration fee for remote participants ?. 6

inserting questions about where is the organization participating in organization registration form    7

Optional payment 7

Utility of announcing intentions. 7

absence of coherence is not a problem... 8

point 3 - display of lists of registered organisaitons and activities. 8

Spreadsheet download of bottom up program... 8

Point 4 Messaging on the site. 8

Contacting organizers. 8

Circulate the extension team contact address. 9

Send message to more than one entity. 9

Point 5 / Updating of the forms. 9

End of meeting. 10

 

Start

[19:24:45] Pierre: hello !

[19:26:41] Pierre: helo atikul! -Polash

 [19:30:28] Pierre: do you see my writing?

 [19:32:06] Polash: hi

[19:32:17] Pierre: yes !

[19:32:18] Polash: are you ok

 [19:33:23] Pierre: ok ! we talk and we write, did you receive the two message i sent about the forms that you developped?

[19:34:23] Polash: yes

[19:34:26] Pierre: one is about the enlarged activities, and one is about the organisation /individaul registreation, and one is about where do we see the list of already registereded /announ ced activities

Agenda

[1/ one is about the enlarged activiteis ( why separate them from other Dhaka actiivities ? )

2/ and one is about the organisation /individaul registreation ( there is no inclusion of remote participants )

3/ one is about where do we see the list of already registereded /announ ced activities

4/ messaging in the website

5/ updating the forms

Point 1- enlargement as an option in Dhaka activity registration forms

Point 1a

[19:38:45] Pierre: 1/ the proposal was to have just a question about will to enlarge : http://openfsm.net/projects/SASF-bangladesh-extended/SASFbd-website-activity-form-suggestions-enlarged-v2

Question to those filling the form is : Do you intend to enlarge your event/activity on internet in order to allow remote participation in it ( one person with laptop camera for live internet video stream out of Dhaka and on one liaising person with laptop for receiving text chat feedback towards Dhaka ) Yes No maybe ( in case of yes or maybe extension team will come back to you )

people can say YES NO MAYBE,: adn if they say YES or MAYBE extension team work with them further, that was the proposal

[19:40:26] Polash: fine

[19:40:45] Pierre: this way ALL activities registering in Dhaka are confronted to the question, they are free to answer NO or MAYBE if they answer YES or MAYBE extension team work with them further

[19:41:28] Pierre: what do you think?

[19:42:46] Polash: One: do you want to use this option to all the event registration option?

[19:43:55] Pierre: well yes , because enlargement is always an option ( you have included the question for distance encoutner and for local activiteis and that is fine , but for Dhaka enlarged activities you have created two distinct forms which are totally similar

the idea is that people that register are askeing themselves " ah tehre is this enlargement option  maybe i can get more information "

since the Dhaka event registraiton is first most people may fill it and not look at the next one and in the next one at the momnet they do not find any information about what is enlarged activity

 (hello prodip !?)

[19:47:47] Prodip : Hello Polash and Pierre! I am observing your conversation!

[19:48:15] Pierre: ok prodip we are adressing first 3 points above - we are in point 1

 [19:46:50] Polash: ok i will include that to the Dhaka Event / activity with enlargement Registration Form

[19:47:34] Pierre: so does it mean you are keeping two separate forms ? my suggestion was to have only one for Dhaka based events

[19:48:11] Polash: what do u suggest ?

 [19:48:16] Zarel: hi

[19:48:33] Pierre: i suggest to have only one form for Dhaka based envents as proposed here

http://openfsm.net/projects/SASF-bangladesh-extended/SASFbd-website-activity-form-suggestions-enlarged-v2

enlargement is proposed as an option in the defautl /general Dhaka event registration form, so ALL peoplle who regsiter read the question

question is : Do you intend to enlarge your event/activity on internet in order to allow remote participation OF YOUR NETWORKS OR THE GENERAL PUBLIC in it ( one person with laptop camera for live internet video stream out of Dhaka and on one liaising person with laptop for receiving text chat feedback towards Dhaka ) Yes No maybe ( in case of yes or maybe extension team will come back to you and GIVE YOU MORE PRACTICAL INFORMATION )

 [19:49:47] Polash: ok

Point 1b give possibility to navigate out of the form

 [19:51:51] Pierre: btw in the form suggsted there is also another suggestion :

Give a url adress where to find more information about your activity and /or interaction with you around the preparation of this activity ( note that you can create freely an on line space around your activity in a wsf provided website "www.openfsm.net" ) :

this would be point 1b :) : it allows people to give links to documents or webpages where they are preparing their activity/event

so it will make the registartion form mor informative to thos who read them, what do you think about this - prodip - Polash ( hello zarel )? people are not obliged to give a url adress , but those who have can give it ....

[19:55:10] Prodip : At first, there was an enlargement option which has been deleted!

[19:55:12] Zarel: so, there are two differents points to give to people invitation to enlarge their activitiesand the invitation to use openfsm?

[19:55:55] Pierre: prodip to be clear about the idea - the enlargement option is INSIDE the Dhaka event registration form so ALL people who register an actiity in Dhaka MUST answer the question above with the three options NO YES MAYBE

[19:57:16] Prodip : Hello Zarel!

[19:57:49] Zarel: hi Prodip, nice to read you

[19:56:46] Prodip : Now we have enlargement registration form. We have decided if anybody want to enlarge the activities, they must have at least a remote participant!

 [19:58:09] Pierre: i do not get the idea prodip - because 1/ as of now the remote paticipant cannot register !! and 2/ as i understand the simple registration system that you are developing there is NO LINK between event/activity registration and organization registration

[19:59:20] Pierre: i mean an organization A can register as participant (fill the organization form ), and when it wants to organize an event/activity it has to give again its name and address at the beginning of the event registration form

am i rght Polash ?

[19:59:54] Polash: Ok then we have to delet the Dhaka Event / activity with enlargement Registration Form

[20:00:34] Pierre: yes, and insert in the the standard event forum registration the two points about enlargement and about giving a url where preparation process of activity or more information can be accessed -then we sort the forms that have YES and MAYBE answer to the enlargement option question and show them in the various displays that will speak about in point 3 : considering enlarged those who ticked (YES) or potentially enlarged tbconfirmed those who ticked ( MAYBE)

Explanatory texts for the right side of form

[20:17:33] Pierre: Polaash asks for short texts explaining what its enlarged distance encounter local to put it in the right side of the form under the search

[20:20:36] Polash: We will use a FAQ section on every form on the right panel where related docomunt and question with answer will be there in FAQ section

 

[20:18:02] Zarel: make your activity accessible for people all over the world: enlarged it! enlarged it by WEB!

[20:18:59] Pierre: yes zarel we can add 'by web' or "by itnernet"

[20:40:58] Polash: OK . URL option is good idea for documentation of the event activities

[20:41:13] Pierre: thank you Polash !

 [20:19:39] Pierre: Polash says he will consult prodip aaman for the 2 options 1a and 1b

Send graphical explanation

[21:26:23] Polash: yea.................so try to send som graphical explanation of enlarga, encounter and local with som text if possible

[21:27:36] Pierre: ok

Point 1c – fields for instant messaging contact and video channel url and invitation to remote participation

 after what has been said by Polash in point 4 ( organization will receive a code to edit their respective forms - I would suggest to add also –fields instant messaging contact address for the chat room - and url of the video channel- and possible a url go a invitation message for remote participation

Point 2 - making individual and organization registration inclusive to non Dhaka participants

[20:19:55] Pierre: let us move to point 2

http://openfsm.net/projects/SASF-bangladesh-extended/SASFbd-website-participant-form-suggestions-v2

 [20:20:57] Pierre: this link is the suggestion made ( at that time the individual and oranisation were mxied now they are separated, but the point remains the same : if you look at the link you see in red this text :

Question will you be participating in SASF from outside Dhaka

 ( - ) yes

 ( - ) no i will come to participate in SASF in Dhaka ( default option)

if you participate from outside Dhaka, what is the form of remote participation that you envision ( can be multiple answers) :

 ( - ) participation in a local event/activities in my city/region

 ( - ) participation in a distance encounter event/activity between my city and counterparts in Dhaka SASF venue

 ( - ) remote participation to Dhaka activitie enlarged on internet (live video from Dhaka and text chat feedback

 so this form is extension friendly ( it is here for individuals ) people see the meaning of filling it even if they are not coming to Dhaka but are motivate by SASF process

[20:23:30] Zarel: that is for the participants not organizing act? that is the form...* ?

[20:23:51] Pierre: yes zarel individual participants - so people who answer : YES I will be participating in SASF from outside Dhaka, they do not need to fill the accommodation and visa etc.. but they need to fill the second question : if you participate from outside Dhaka, what is the form of remote participation that you envision ( can be multiple answers) :

 ( - ) participation in a local event/activities in my city/region

 ( - ) participation in a distance encounter event/activity between my city and counterparts in Dhaka SASF venue

 ( - ) remote participation to Dhaka activities enlarged on internet (live video from Dhaka and text chat feedback

Creating “Conditions” on ticked options in the form ?

[20:25:25] Zarel: there is an automated form?

[20:25:27] Pierre: this way both people who are not coming to Dhaka and those who are coming are informed of these new possibilities may be it is possible to have condition like if answer to question 1 is YES then need at leas an answer in question 2 and does not need answer in question about accommodation and passport

if it is not possible ... well we leave it to people to correctly fill the form

i-e fillng the forms is conveying information to people (- with the links to FAQ in the right side as Polash proposed )

 [20:28:54] Zarel: and a email for contact us (your)

[20:29:24] Pierre: there is the mail msf.extension at gmail.com. that is already ready

[20:29:40] Zarel: (y)visible for people with possible doubts

[20:28:04] Pierre: we can make a slightly adapted version for the organization form

[20:28:21] Pierre: what do you think Polash ?

 [20:29:57] Pierre: Polash is reading the text ( we are on the phone )

Zarel to write some explanatory texts

[20:30:56] Pierre: may be zarel you can draft some of those explanatory texts ? for the FAQ

[20:35:15] Zarel: maybe you're in conditions the answer all doubts personally? and in this form you make and closer pre-relation with possibly extended participants but, maybe i can

Freewill Registration fee for remote participants ?

[20:36:21] Polash: Those option about the people who are not coming to Dhaka can be included through individual registration but what about the registration fee of those registration ?

. it is a matter of group decision so i think prodip aaman bhai and also helal bhai has to be informed. if they agree then i can include it .

[20:38:22] Polash: the same about the url option of the event registration.

[20:38:57] Pierre: ok - i suggest that for those people the fee is voluntary and sent on line because what we want is to allow wide participation in SASF and the added cost for extending is really negligeable

so we hope that people will be interested and some motivated to give a small amount - of course the emotion and investment of coming physically to Dhaka wil always be a greater experience and those who can come will come

inserting questions about where is the organization participating in organization registration form

 [20:40:54] Pierre: same I would be the proposal for the organization registration form

 [20:41:29] Pierre: here is the organisation form version ( quick and dirty )

[20:41:32] Pierre: THIS IS THE ORGANISATION VERSION ( revised)

WHERE will your organization be participating in SASF

( - ) OUTSIDE DHAKA ONLY we will organize extended activities see below and no delegate of our organization is coming Dhaka

( -) BOTH IN AND OUTSIDE DHAKA – we will organize extended activities AND will send delegates to Dhaka ( which may or may not organize activities there )

 ( - )IN DHAKA ONLY we will only send delegate in SASF Dhaka ( which may or may not organize activities there ) ( default option) and will not organize extended activities outside Dhaka

if your organization participate from outside Dhaka ( first two options in the question above), what is the form of remote extended activities that you envision ( can be multiple answers) :

( - ) organizing of a local event/activities in my city/region

( - ) organizing of a distance encounter event/activity between my city and counterparts in Dhaka SASF venue ( the easiest counterpart being your delegate there is you have otherwise people/organization you know and that are going to Dhaka

( - ) organizing of a remote collective participation to Dhaka activities enlarged on internet (live video from Dhaka and text chat feedback (using a video projector and loudspeaker t and one computer )

Optional payment

[20:43:21] Pierre: same idea .. for optional payment -this is what was decided in dakar WSF2011 -

: optional payment with a free amount by internet

[20:43:56] Polash: OK .

Utility of announcing intentions

 [20:46:01] Pierre: this are announcement of intentions before organization fill a event/activity registration form - because they usually think of registering before sending they activities intention

so when they do so , they see these possibilities of extended participation and it may ring a bell , or raise interest

absence of coherence is not a problem

[20:46:52] Pierre: there is no coherence between the organization form and the activity form : i-e an organisation can say it will not participate from outside Dhaka, and two weeks later it may send a form for a distance encounter with the delegates it will send to Dhaka

our aim is not consistency it is "communication" that the SASF process is extended, of course we can track inconsistencies with excel files of downloaded filled forms - that will be manual check ( that is for point 3)

[20:50:08] Polash: ok the point 2 is also important

point 3 - display of lists of registered organizations and activities

[20:55:46] Zarel: what is point 3?

[21:01:22] Pierre: 3/ one is about where do we see the list of already registereded /announ ced activities

[21:04:24] Pierre: Polash will be sending a text to describe what it is preparing for 3/

20:52:09] Polash: Process of point 3 is going on : you will be able to view and download the list from there

[20:53:33] Pierre: here is the input made about the the point 3 earlier

http://openfsm.net/projects/SASF-bangladesh-extended/SASFbd-website-home-page-suggestions ( see the left side of the page " directories"[

21:06:29] Polash: 3. we are preparing a display optio where all registered indivisula / organization / activities will be displayed and it will be dynamic it will be vied as soon as you submitedd your form there will also some searching option

Pierre here are some views about such displays

http://openfsm.net/projects/sasf-bangladesh-extended/sasfbd-website-browse-dhaka-program-page

http://openfsm.net/projects/sasf-bangladesh-extended/sasfbd-website-browse-sasf-local-program-page

Spreadsheet download of bottom up program

[21:21:15] Pierre: will there be spreadsheet download option of the forms ? so we can work on it easily and organize communication with the organizations and activity organizers .. that would be very helpful

More  questions suggestions covering part 3  4 5

http://openfsm.net/projects/sasf-bangladesh-extended/sasfbd-website-considerations

Point 4 Messaging on the site

Contacting organizers

[20:03:05] Zarel: the form have a clear form to contact the org? the Activity organizer?

[20:03:42] Pierre: hat is a good question Zarel .. we can come to that in point 4.. :) or now if yo prefer.maybe it is wiser to put is as point 4 and stay focused on the forms

 [20:04:33] Pierre: so Polash prodip , can we proceed to point 2 ? what do you thinkpoint 2/ about the organisation /individaul registreation ( there is no inclusion of remote participants )

 [20:06:23] Pierre: hello Polash ?? ( am calling )

 [21:04:39] Pierre: about 4/ sending message to either organisation or activities

Polash says it is the intention and he will give us information about when it is testable

 [21:09:04] Polash: 4. there will be another option where any individual or organization can contract other without knowing there email address by click on a contract button of the display list

[21:09:27] Pierre: :)

[21:10:53] Polash: a copy or the correspondent will be send to the program admin or the SASF -2011 so that SASF can observe and assist them if need.

Circulate the extension team contact address

[21:21:45] Zarel: they already have seen the form how it worked at Palestina Education Forum? it had the possibility to contact other org by the mediation of the page but have the real contact of participants for the Extended Team is basic

[21:22:17] Pierre: zarel : unfortunately it seems the program display module si not accesible any more, yes it was , but it was many time ignored by those receiving the message and we could not see as admins what the others where sending - sure ! real time contact is a crucial step

[21:23:00] Zarel: yeah, i know, only to take on count

[21:23:25] Pierre: some people will contact SASFbd.extension upfront, others will send a form and we can come back to them

 

Send message to more than one entity

[21:11:49] Pierre: ( Polash : if you can also think of a system whereby someone can send a message to 2 entities at the same time that would be a great step forward ...-( may be if you give numbers to the forms .. there can be a "send message to two entities" button where you can choose the numbers and send to both entities ) this could be a separate feature , three is already a group communication whereas 2 is only a dialogue of course depending the possiblitiies .... being able to address two or three organization at a time would be a great step forward -

[21:13:35] Polash: ok. we will try ......

[21:13:42] Pierre: (bow)

Point 5 / Updating of the forms

[21:14:07] Pierre: ah about the forms coming back to point 1 before leaving

[21:14:20] Polash: ok

[21:14:21] Pierre: if i send a form today registering a local activity but i have not yeat clear ideas so the form has not all the fields properly filled so poeple can react browsing the “bottom up program” and contact me .. etc

now within 3 weeks i have clearer ideas so i want to resend a form with all the fields filled is there a way that i can give the reference of the first forum explaining this second form is a more complete version ? of the first form

 [21:18:00] Polash: we are trying to give account id to each of the registered. so then you can edit the fist form and complete it. individual registered will not have the account id to edit there submitted option

[21:19:45] Pierre: ok you mean only the organizations and activity organizers will have this possibility

[21:20:02] Polash: right

[21:20:06] Pierre: that sounds ok

[21:20:26] Polash: We are trying... our best

[21:20:36] Pierre: i appreciate this, believe me

End of meeting

[21:24:04] Pierre: ok Polash it is already 1h30 pm in Dhaka

[21:24:12] Pierre: maybe you need to sleep another input before leaving ?

[21:25:04] Polash: right you are.. but i have do do some work -ok

[21:25:19] Pierre: you poeple are impressively working late ... (bow)

[21:25:52] Zarel: you may say " young people" ?? hahahaha

[21:26:03] Zarel: so late in Dhaka

[21:26:13] Pierre: 1h30 am

 [21:28:28] Polash: ok good night for the moment thanks zarel

[21:29:22] Zarel: thanks to you and nice to meet you (:

[21:29:53] Polash: may i have face book id of both of you

[21:30:14] Zarel: zarelleon http://facebook.com/zarelleon

[21:39:32] Pierre: http://facebook.com/pierregrg (probably)

 [21:32:16] Polash: thanks

[21:34:36] Polash: bye

[21:36:18] Pierre: bye