• extensionbyoc-home-a

Wiki modificadas recientemente April 22, 2011 por zarel

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This is a group of sfex collectively edited page about EXTENSION BY ORGANZING COMMITTEES   extensionbyoc ( easytofind word in the openfsm search)

SUGGESTED LIST OF QUESTIONS TO ADRESS INSIDE AN ORGANIZING COMMITTEE

  • extensionbyoc Q1 : where to locate the extension core team in the OC for better results? how to make extension an issue owned by all OC? where and how to find people for the extension core team

  • extensionbyoc Q2 : how to make an extension friendly event website? extending towards who?

  • extensionbyoc Q5 : what extension ratio should  be aimed at ? what does it imply ?

  

Question 1

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where to locate the extension core team in the OC for better results?

Which option  to take about "where" to locate the core extension team , among existing commissions
With an extension ratio of 30%,  extension is not a marginal issue and can be taken account in all aspects of event  organization
The choice of "where" in the organisation  to locate the driving extension  team  ( where some sfex facilit people could cooperatefrom distance and on the sport  with local  team) is then  a significant choice

Option 1 (spontaneous) :

one idea  is to locate sasf extended team inside  "media" commission


"Media" is a much narrower scope than "communication" ( which includes OC to participants information and intercommunication between participants which is the main goal of the whole forum )  , so "core extension team"    would be much more at ease  as a subgroup inside a "communication" commission , ( suggestion is :  rename the "media"  commission in "communication" commission)

comments:

 

Option 2 :

this core extension  team  can also  be  built as a subgroup of "program" or "mobilization"  or "methodology" commission, and there the links with methodology and  mobilization process will be much stronger

This  may be a good option to test in view of problems encountered in Dakar, ( the logistical and methodological implications of a significant extension ( Dakar was potentially 30% extended according to announcements made in and out the event website)  were not enough taken into account by program logistics and methodology commissions , and neither by the webteam who remained set on a "all presential" event format )

comments:

 

Option 3 :

the core extension  team  can be a  stand alone "extension commission"-

This give a very stimulating visibility to extension and clearly invites the team to have cooperative relationships with all other commissions and the secretariat  about extension

comments:

 

Other Options:

 

This leads to a concrete question : which is the commission in charge of website and of logistics of the venue ? or are those issues under direct responsibility of the secretariat ? ( in such case  2C could be a better option )
In any case extension is a decision by the overall organizing comittee and the level of OC ownership of extension as a poliitcal /methdological orientation  by the committee is a key success factor
This is a point which was elaborated upon in chat 3
http://openfsm.net/projects/sfexintercom/sfex-facilit-meeting-3/#_Toc289246484

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how to make extension an issue owned by all OC ?

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comments 

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where and how to find people for the extension core team?

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comments 

Question 1 extension by OC

 Question 2

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how to make an extension friendly event website ?

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comments

extending towards who ?

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comments

Question 2 extension by OC

 Question 3

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how to mobilize double for the same effort ?

How to mobilize double for nearly the same effort and the same cost ?

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Question 3 extension by OC

 Question 4

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suppose we write as sfex to unknown OCs ? 

of course the usual way is to approach people in IC or by earmouth ....

Example 1

Dear Organizers of the [write here name and location of the social forum involved]

We write to you as members of a facilitating team of the social forum extended initiative1). We have been working and helping on the extension of social forum events worldwide through Internet connections in accordance with the Principles of the Social Forum Charter and we deeply wish and hope to collaborate with you for the [name of the event] as well as in future distant participations with your country, your people and organized groups. 

As far as the Social Forum Principles are involved, we wish to point at the advantages of such a participation that reveal concrete immediate objectives like the inclusion of a worldwide number of participants, the ecological aspect, and the fruitful exchange of shared problems and their possible solutions between world citizens.

You may consult on the openfsm platform (2) the results that have been achieved up to now. 

As for indirect long-term objectives, it enables us to build a connected worldwide social forums web on our shared citizenship that will be available at anytime and anywhere to contribute on the framework for the construction of a better world.

As far as the requirements to collaborate are involved it is quite easy and of small investment.  For the perfect functioning of extended activities, there are two main points that are of extreme importance: human and technological. 

On the human part, we would like to help an extension group in your team that  would be interested to prepare and support  the connection with local groups outside of event venue and  the enlargement on internet of  activities held in the event, We can form a  team that will help spread the invitation to participate send to local groups ,  and  cooperate  in the welcoming and support in the preparation of extended activities, local or distance encounters or distance participation

As far as technological aspects are involved, it is relatively simple, local rooms equipped with computers, data show, screen/white wall, sound columns and internet connection are needed, this equipement can be gathered if the extension group is able to mutualize means between several organisations. 

Wishing to affirm our Shared Citizenship for a Better World, we would like to know if you are interested to extend the event you re about to organize and consider our experience and suport to assist you
Your early response will allow to use the time to exhcange views about extension

Very best regards
sfex initiaitive  -  Facilitator’s team.   

(1) http://openfsm.net/
(2) [links to some examples of the expanded activities]

Comments

Question 4 Extension by OC

 Question 5

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what extension ratio should  be aimed at ?

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what does it imply ?

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Question 5 Extension by OC